Automatica

AI front office for service businesses

A team of engineers dedicated to scaling your business with AI.

Automatica builds the AI front office for restoration and home-service companies: a receptionist that answers every call, instant replies to every lead, and bookings that land straight on your calendar.

Book a free AI audit See it handle a call
Free 30-minute audit No long-term contracts Works with your number
Built for

Water & fire restoration · Mold remediation · Foundation repair · Septic & well · Tree service · Pool builders · Garage doors · Property management

The problem

Your next job is calling right now. Who's answering?

Service businesses rarely lose work to better competitors. They lose it in the gaps between the job site and the phone.

The call you missed on the roof

Missed calls become someone else's jobs

When your team is on site, the phone goes to voicemail. Many callers won't leave a message. They call the next company on the list.

Lost: the job, and the referral after it
The lead that waited overnight

Slow replies turn hot leads cold

A web form answered tomorrow is a job a competitor booked today. The first business to reply usually wins the work.

Lost: paid leads you already bought
The paperwork after dark

Admin eats your evenings

Quotes, reminders, invoices and data entry pile up after the real work is done, every single day.

Lost: hours you can't bill

The product

One AI front office, covering every step from ring to review.

Each part works on its own or together, connected to the phone line, calendar and CRM you already use.

Example Interfaces below show sample data.

MT
Maria Torres
Inbound call · after hours
Live

Captured by AI

CallerMaria Torres
IssueActive leak, kitchen ceiling
UrgencyHigh: water still running
Address418 Elm Street
✓ Booked · Today 4:30 PMTech assigned · summary texted to owner

AI voice receptionist

Every call answered on the first ring, day or night.

A natural-sounding receptionist that knows your services, qualifies the caller, books the job on your calendar and texts you the summary. Tricky calls go straight to a person.

James R.Website form7:42 PM
Need a quote to remove a fallen tree from my driveway.
Hi James, sorry about the tree! We can stop by tomorrow 8–10 AM for a free quote. Want me to book it?
Replied in 6 seconds
Yes, 8am works
Booked ✓ See you tomorrow at 8:00.

Instant lead response

Reply to every lead in seconds, not hours.

Web forms, missed calls and ad leads get a personal text right away, and the conversation turns into a booking.

TomorrowCrew A
Tree removal quoteJames R. · booked by AI
New
Gutter repair22 Oak Lane
Confirmed
Water damage estimateInsurance claim
Confirmed

Appointment booking

Jobs land on your calendar, not in voicemail.

Real-time booking that respects your hours, crews and travel time, with confirmations and reminders sent automatically.

Quote · $4,850Water mitigation
Quote sentDay 0 · by email and text
Friendly reminderDay 2 · automatic
Check-in with photosDay 5 · automatic
“Let's go ahead.” Job wonCustomer replied

Follow-ups

Quotes get chased until they're answered.

Polite, well-timed follow-ups by text and email, so open quotes turn into signed jobs without anyone on your team chasing them.

Qualified leads per weekEvery lead answered
This week38qualified leads
8 weeks agoThis week

Lead generation

Ads that bring in the jobs you actually want.

Targeted campaigns and landing pages for your area and services, wired into the AI so every lead they bring in gets answered.

After every jobRunning
Call ends
Trigger
Job created
in your CRM
Tech notified
with details
Invoice sent
on completion
Review asked
next day
PhoneCRMCalendarInvoicingReviewsNo copy and paste

Workflow automation

The paperwork moves itself.

Your phone, CRM, calendar, invoicing and review tools connected, so every job flows from first call to five-star review without copy and paste.

How it works

One restoration company's first month, step by step.

This is how a typical engagement runs, shown through an example three-crew restoration company.

Example Timelines and scope are confirmed in your written plan.

1Day 1 · 30 minutes

Free AI audit

We trace how calls, leads and admin move through the business.

What we found

  • After-hours calls go to voicemail
  • Web leads wait until next morning
  • Open quotes are never chased
2Within 24 hours

Written plan

What we'll build, what it should change, and what it costs.

BuildReceptionist, lead reply, follow-ups
Connects toPhone line, calendar, CRM
PriceFixed monthly
3Setup

Build & launch

Everything is connected, tested with the team, then switched on.

Launch checklist

  • Calls forwarded from existing number
  • Calendar and CRM connected
  • Scripts, prices and rules approved
  • Test calls passed
4End of month one

Report & improve

We review every call and lead, tune the system, and report back.

Month-one report

  • After-hours calls answered and booked
  • Web leads replied to within a minute
  • Open quotes chased automatically

Why us

Built to be trusted with your phone line.

You stay in control

The AI follows your scripts, prices and rules. Anything unusual is handed to a person on your team.

Measured in booked jobs

Every month you see calls answered, leads replied to, jobs booked and hours saved.

No long-term lock-in

Short starting terms. We keep your business by delivering results, not by contract.

Your data stays yours

Recordings, leads and customer details belong to you and are never sold or shared.

Example report. This is the format you receive every month.

Monthly reportOctoberSample data
Calls answered41297% on the first ring
After-hours calls128handled by AI
Leads replied< 1 minaverage reply time
Jobs booked57from calls & leads

Questions owners ask.

Something else on your mind? Bring it to the audit.

Will callers know they're talking to AI?

The voice sounds natural, and we set it up to be upfront that it's an AI assistant wherever that's required or you prefer it. Callers can ask for a person at any time.

What happens if the AI can't handle a call?

It transfers the call to you or your team, or takes a detailed message and texts it to you right away. You decide the rules.

Do I need a new phone number or new software?

No. We work with your existing number and connect to the calendar, CRM and job software you already use.

How long does setup take?

It depends on what you need and the tools you use. Your written plan includes a launch date before you commit to anything.

Can you build something custom?

Yes. When off-the-shelf tools fall short, we design and build dashboards, portals and integrations around how your business actually works.

What does it cost?

It depends on the system. After the audit you get an exact monthly price in writing within 24 hours, with no obligation.

Free AI audit

Find out what your phones are costing you.

In 30 minutes we'll show you where calls, leads and hours are slipping away, and exactly how to fix it.

  1. 1Tell us a little about your business.
  2. 2We confirm a time for your 30-minute audit.
  3. 3You get a written plan and price within 24 hours.

Request your free audit

Free · 30 minutes · No obligation

We'll only use your details to arrange the audit.